Large Grant Awards – Final Report and Financial Summary

As a condition of receiving a grant we request you complete a progress report along with a financial report annually (for projects of more than one year) along with a final report and financial report at the end of the project, both forms can be found below.The deadline for submitting the reports will have been provided with your approval letter. Both forms need to be submitted prior to funding for the next year being approved and prior to any further grant application being considered.

Guidelines for submitting the Final Report:

  • Details from the final report are intended to be published on the HFF website, therefore please ensure you provide enough background and context to the project,
  • Ensure all images, site plans, models etc. all have the correct copyright permissions and that you have permission to share them, if you do not want any images to be published on the website make this clear in the reporting form.
  • All reports will be reviewed and compared to the original application form so ensure that you provide detail on all elements of the project which the HFF funding was awarded for.

At the bottom of the form is the option to Save and Continue Later, you will be asked to enter your email address and sent a link to access the form again.

Large Grant Reporting Form

Form to be completed after each year of the project and at the end of the project

  • Please provide a summary of your project for the HFF website, this will replace any previous summaries so should include some background as well as an overview of your methodology, results and if applicable, future plans, as well as how your project links with the objectives of the Honor Frost Foundation
  • If your research is featured on an institutional or other website please provide the URL
  • Detailed account of progress with your research during the reporting period
  • Detailed account of any issues or challenges faced during the reporting period
  • If this is not your final report please provide a detailed description of your plans for the next year, if this is your final report is there scope for further research?
  • Please outline any publication and dissemination plans, the Foundation encourages all grantees to publish their work through the HFF publication series (please contact our publications editor publications@honorfrostfoundation.org if you would like more information). Please also demonstrate how you have publicised your project and the support of the Foundation, any relevant images to show this can be uploaded below.
  • Drop files here or
    Accepted file types: jpg, png, , Max. file size: 512 MB, Max. files: 5.
      Pease note these may also be used on the HFF website so ensure you have the correct permissions, if there are any you do not want published on the website please include ‘not for web’ in image title)
    • If you have any other documents you wish to send then please upload them here
      Drop files here or
      Max. file size: 512 MB.

      • Thank you for completing this form

        When you are happy that the form is complete, use the Submit button to send your form. We will send you a copy of your report as confirmation that we have received it.

      Save and Continue Later

      Note: if you select save and continue later please make sure you copy the link or enter your email address in to the box which comes up in order to receive the link to continue with the form. 

       

      Guidelines for submitting the Financial Report:

      • Submit financial breakdown of actual costs incurred with as much detail as possible.
      • All expenses listed to be converted to the currency used for the award and using the rate of exchange at the time of expenditure.
      • Keep all receipts on file for a two year period from the date of your Final Report submission. During these two years HFF will randomly select individuals and request these hard copies be sent to the HFF office for inspection.
      • Any underspend at the end of the project must be returned to the Honor Frost Foundation immediately.

      Large Grant Financial Report Form

      Form to be completed after each year of the project and upon completion

      • 1. Your project

      • Please give the amount in either GBP, EUR, USD, AUD, EGP

      • 2. Summary of your original budget against actual spend for the current reporting period

        Please provide a breakdown of your original budget for the current reporting period against actual spend for the current reporting period using the categories below. Please give the amount in either GBP, EUR, USD, AUD, EGP.
      • Original BudgetActual SpendExplanation for any variation 
      • Original BudgetActual SpendExplanation for any variation 
      • Original BudgetActual SpendExplanation for any variation 
      • Original BudgetActual SpendExplanation for any variation 
      • Original BudgetActual SpendExplanation for any variation 
      • Original BudgetActual SpendExplanation for any variation 
      • Original BudgetActual SpendExplanation for any variation 
      • Please detail any of your contingency fund used in this reporting period with a brief explanation
      • Accepted file types: xls, xlsx, Max. file size: 512 MB.
        Please submit a detailed breakdown of your actual spend as an Excel spreadsheet.

      • Repayment (final reports only)

        If you have underspent and this is your final financial report please reimburse the underspent amount to the Foundation at the earliest opportunity by contacting us at either neelam.s@honorfrostfoundation.org or gailcaddy@honorfrostfoundation.org (you will be informed of your main contact with your approval letter) Include your name, the name of your project and year grant awarded. We will then provide you with the Foundation's bank details to make the payment.

      • 3. Forecast spend for the next reporting period

        If this is an interim report please list below your original budget for the next reporting period and your anticipated spend, if these are different please provide a short explanation. If this is your final report please leave this section blank.
      • Original BudgetForecast SpendExplanation for any variation 
      • Original BudgetForecast SpendExplanation for any variation 
      • Original BudgetForecast SpendExplanation for any variation 
      • Original BudgetForecast SpendExplanation for any variation 
      • Original BudgetForecast SpendExplanation for any variation 
      • Original BudgetForecast SpendExplanation for any variation 
      • Original BudgetForecast SpendExplanation for any variation 
      • Please detail if you will be using any of your contingency budget to cover variations listed above and list the amount you anticipate spending

      • Thank you for completing the form

        When you are happy that the form is complete, use the Submit button to send your form. We will send you a copy of your financial report as confirmation that we have received it.